Once you begin to use conference calls in your everyday business you quickly find that they are indispensable. A conference call is able to bring people together who otherwise may be able to meet due to time or distance constraints. And as you begin to rely more and more on a conference call for your meetings you will undoubtedly find yourself in a situation where someone is unable to attend your conference call and it is important that they hear the content of the meeting. In a physical meeting you can usually only rely on someone to take good notes of the meeting to share with the participant who missed the meeting. With a conference call you have another option. You can record the conference call and allow the participant who missed the conference call the opportunity to listen to the actual meeting when they can. With Zip Conferencing there are a couple of ways to provide the recording to the participants who did not attend the live conference call.
- Digital Playback - First, you can record the conference call and then provide anyone who missed the conference call the ability to dial a toll free number and enter a passcode and listen to the meeting when their schedule permits. The advantages of this method are that the participant can dial in from anywhere to listen to the call and control the pace of the recording. You can fast forward, rewind or pause the recording using touch tone commands on the telephone. The recording is available shortly after the completion of the conference call and multiple people can access the recording at the same time.
- CD Copy - You can also order a copy of the conference call on a CD in several formats. The CD is shipped to your location and you can decide who to distribute the CD to and when, controlling the dissemination of the content.
- Transcription - You can also order a complete transcription of a conference call. That way you have a full documentation of the conference call for missing participants or just to retain for your records.
So, if you find yourself in a situation where an important participant is going to miss your conference call there is no need to cancel the meeting. You can simply record the conference call and allow them to hear the entire conference call after it is completed. Now that is a clear advantage to holding a meeting in person!