Monday, November 9th, 2009
Once you begin to use conference calls in your everyday business you quickly find that they are indispensable. A conference call is able to bring people together who otherwise may be able to meet due to time or distance constraints. And as you begin to rely more and more on a conference call for your meetings you will undoubtedly find yourself in a situation where someone is unable to attend your conference call and it is important that they hear the content of the meeting. In a physical meeting you can usually only rely on someone to take good notes of the meeting to share with the participant who missed the meeting. With a conference call you have another option. You can record the conference call and allow the participant who missed the conference call the opportunity to listen to the actual meeting when they can. With Zip Conferencing there are a couple of ways to provide the recording to the participants who did not attend the live conference call.
- Digital Playback - First, you can record the conference call and then provide anyone who missed the conference call the ability to dial a toll free number and enter a passcode and listen to the meeting when their schedule permits. The advantages of this method are that the participant can dial in from anywhere to listen to the call and control the pace of the recording. You can fast forward, rewind or pause the recording using touch tone commands on the telephone. The recording is available shortly after the completion of the conference call and multiple people can access the recording at the same time.
- CD Copy - You can also order a copy of the conference call on a CD in several formats. The CD is shipped to your location and you can decide who to distribute the CD to and when, controlling the dissemination of the content.
- Transcription - You can also order a complete transcription of a conference call. That way you have a full documentation of the conference call for missing participants or just to retain for your records.
So, if you find yourself in a situation where an important participant is going to miss your conference call there is no need to cancel the meeting. You can simply record the conference call and allow them to hear the entire conference call after it is completed. Now that is a clear advantage to holding a meeting in person!
www.zipconferencing.com
Tags: Cd Copy, Conference Call, Constraints, Control, Digital Playback, Dissemination, Documentation, Fast Forward, Opportunity, Pace, Participant, Participants, Passcode, People, Telephone Recording, Time Cd, Toll Free Number, Touch Tone, Transcription
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Friday, October 30th, 2009
I have addressed the money saving opportunities a number of times on this blog, but another great benefit that conference calls provide is the environmental benefits. Yes, conference calls can help you go green!
Conference calls do offer a number of benefits to it users in saving money and increasing productivity. Conference calls also give its users the ability to conduct their meetings without travel which is where the opportunity to help save the environment comes in. I am not aware of any study that has come up with but if you just use the numbers we know you come up with some staggering statistics. In 2009 it is estimated that there will be about 50 Billion minutes of audio conferencing alone done in just the US. If you use an average conference call of 5 people for 45 minutes you get approximately 225,000,000 conference calls being held with an average of 5 people. If the 5 participants in these conference calls only had to travel an average of five miles to get together face to face they would have to travel a total of 5.5 billion miles. And if you use an average of 18 miles per gallon of fuel you will see that they used a total of 300 million gallons of gasoline to travel to these meetings. That is the total amount of gasoline the US burns in a single day.
And I think if you think about the calculation you quickly realize that I used some pretty soft numbers, like the 5 miles average travel distance. I would bet that it is closer to 100 miles or more considering that people are doing conference calls on a global basis and most people would not even be able to drive to a meeting that has been replaced by a conference call. If you include flights and taxis and rental cars that would be involved in all these meetings I would not be surprised to hear that replacing 225 million conference calls with in-person meetings would save over a billion gallons of gasoline.
So, as you can see, using conference calls instead of doing in-person meetings doesn’t just save you money and time, but it also helps save the environment.
www.zipconferencing.com
Tags: Audio Conferencing, Benefit, Conference Call, Environmental Benefits, Flights, Gasoline, Global Basis, Increasing Productivity, Miles Per Gallon, Opportunity, Participants, People, Person Meetings, Productivity Conference, Rental Cars, Saving Money, Single Day, Staggering Statistics, Taxis, Travel Distance
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