Posts Tagged ‘Increase Productivity’

2012 is the Year for Conference Call Services

Tuesday, January 3rd, 2012

Happy New Year!  I hope you had a good 2011 and you have an even better 2012.  It looks like the economy could be on its way for better year which means we will all be that much busier.  If you are still on the side lines it is time to use conference call services to help you get the most out of your time in 2012.  Let’s face it, the past couple of years have meant downsizing and ultimately more work for those that still have a job.  And management expects everyone to do more with less.  So if you are looking for ways to save some money and increase productivity for yourself or those around you a quality conference call service is just the ticket for you in 2012.  Although there are many benefits to using conference calls for your business there are none more powerful than saving time and money.

Save Money – Conference call services have enjoyed extraordinary growth over the past 15 years partly due to all the money a conference call saves compared to an in person meeting.  Even if your meeting is fairly local it still costs money to get everyone together.  When you start traveling the cost really adds up.  If you are traveling by car there is the gas, tolls and mileage you are going to incur when you go to the meeting.  And if the meeting is across the country the costs are even greater with airline, rental car, hotels and restaurants all figured into the mix.  And I am sure you have noticed that none of these costs have gone down over the past few years.  But remarkably the costs of conference call services have declined over the past few years to all time lows.  For a combined cost of just a few dollars a group of people can get together and hold a meeting even if the participants are spread across the country.  And if you use a web conference along with the conference call you can have all the same tools at your disposal as if you were in a meeting room.

Save Time – If you are one of the many companies trying to do more with less resources you know how important your productivity is.  Wasting time in traffic or airports and airplanes can really cost you.  If you never had to travel to a customer again as a salesperson how many more customers could you sell?  I am certainly not advocating you never see a customer again but reducing the number of in person meetings increases the time you can spend acquiring new customers or dealing with the ones you already have.  A quality conference call service gives you everything you need to meet with people over great distances and be as productive as possible.

So I am sure when you look back on 2011 like me you will wonder where it went.  Time flies and there really is no time to waste.  So make 2012 the year you embrace conference call services and use our services to your advantage.  You will be glad you did.

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Increase your Productivity with Conference Calls

Tuesday, September 6th, 2011

If you are like most companies you are trying to get more done with fewer resources than ever before. It is simply the nature of business these days. There is no easier more cost effective way to increase your productivity than by using conference calls as part of your company’s communications plan.  Here are some ideas on how conference calls increase your productivity.

  • Save Travel Time – One of the biggest wastes of time for anyone in business is travel time.  Going to and from meetings can eat up a large amount of time.  Even when the meeting is in your own office you still have to get to a conference room and wait for the meeting to start and then get back to your desk when the meeting is over.  With conference calls you can sit at your desk and continue to be productive until the meeting starts and then get right back to the work at end when the conference call is over.
  • Multi-Task – Depending on your role in the meeting you may be able to get other work done during the meeting while on a conference call.  As long as you put your phone on mute you can continue to work on other things without disturbing the meeting.  Many people who host meeting don’t like this about conference calls but the fact is you get more participation from attendees that don’t have the time to attend an in person meeting and all you have to do is engage people when necessary and you can have a productive meeting.
  • Collaborate – Certainly one of the benefits of conference calls is the same with an in person meeting.  You get people to collaborate on a project.  Ultimately bringing additional participants into the process will help move the project along and improve over all communications.

And in case you aren’t sure what activities you can do with conference calls here are a few common applications that you can easily do with a conference call.

  • Sales Meetings – Sales teams are famous for getting together on conference calls.  Many times the sales team is spread over a great distance and it would not only cost a great deal to pull everyone together but think of all the lost productivity.  It is just not practical to get together physically so a conference call is a natural.
  • Company Announcements – If you need to make a company announcement you can easily do it on a conference call without having to pull everyone off their jobs to do it.  Depending on your business you are also saving any travel involved and at the same time making sure everyone gets the message timely and first hand.
  • Project updates – Project management would be difficult without conference calls.  Keeping vendors and employees up to date on a project and making sure dates are met can only be done with regular communication and many times would be impossible without conference calls.

With the low cost of conference calls these days there is no excuse not to incorporate conference calls into your communications plan and you will find your productivity increase along the way.

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Conference Calls Are the Best Option

Friday, September 24th, 2010

I was speaking to someone yesterday and he asked me what I do and when I said that I run a conference call business he could not say enough about what a benefit conference calls have had on his business.  I love talking to people about conference calls because it is usually a very positive conversation.  I ended up talking to this gentleman for a while about how his company uses conference calls and I thought I would share some of his thoughts with you.

One of his first reactions was to tell me how much his company spends on conference calls which is not uncommon.  But he quickly turned that part of the conversation into how much money his company was saving by doing conference calls instead of travelling.  Like  all companies, he is trying to keep his costs down and reducing the travel budget by using conference calls instead is a great way to do that.  He did some quick calculations in his head and told me that his company was literally saving millions of dollars by doing conference calls.  And then the conversation turned to  how people in his company including himself are also using conference calls to increase productivity because it was so easy to pull a meeting together.  A quick meeting with a conference call usually averted issues and kept projects moving forward that otherwise would get bogged down.  And he said that many times they would hold a conference call as an adjunct to a physical meeting in a conference room and give people the choice of joining in person or on the conference call.  And even though the physical meeting may only be down the hall many time the participants would join via conference call so that they could stay at their desk and be productive.

And finally he asked if I did video conferencing and I said no but we offer a service that allows you to share a presentation on your PC and he immediately knew what I was referring to, web conferencing.  To this he said how web conferencing has really enhanced the way his company presents its services to new customers and ultimately has increased sales.  And he said they also use web conferencing internally to collaborate and do training.  At the end of the conversation I told him I could not have found a better pitch man for the benefits of conference calls.  And he said he did not realize how much conference calls were intertwined with his business until he started talking about it but certainly did not know what he would do without it.  Without a doubt, conference calls are the best option. 

www.zipconferencing.com

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I Resolve to do more Web Conferencing

Tuesday, December 29th, 2009

Its that time of year again.  Everyone sets expectations for themselves in the new year.  Many of the resolutions we commit to we do not stick with and some we don’t even attempt.  Maybe this is the year to set some realistic goals for ourselves that will benefit us personally and also help in our own little way the world around us.  Why not resolve to do more web conferencing?  I am going to add it to my list.  Because I am as guilty as the next person.  It is easier to stick with the familiar than to try something new and if you have never conducted a web conference before it can be a little intimidating.  But the benefits to you and the world are real!

  • Save Time – A web conference can save you time on the front end by simply eliminating the need to travel to a meeting.  Even if the meeting is in the same building with people you work with you still have to get up off your seat and go to a meeting room.  You have to remember to bring all the materials you will need or you may need to return to your desk to get additional materials or reschedule another meeting so you can bring other things, etc.  You can instantly attend your meeting right from your desk and have all of your materials at your fingertips to share with everyone at the meeting if you do a web conference.
  • Save Money – The cost to travel to your meeting locally or at a great distance is saved if you do it from your desk using a web conference.  If you have to travel across the country all of the travel costs will be saved which can add up to thousands of dollars.
  • Increase Productivity – You will find that by doing a web conference you are better prepared for your meeting and can extend the discussion since you have access to everything you need.  You also will be able to work during the time you would otherwise have to travel.
  • Save the Environment – By using a web conference instead of travelling to a meeting you are being very eco-friendly.  Think of all the carbon emissions you are avoiding during the travel you have avoided.  And all of the participants in the web conference also have avoided all of the travel and associated emissions.

So, for your benefits and in a small part, all of mankind, it is time to resolve to do more web conferencing.  And unlike the resolutions you are unlikely to stick to you will find this one is easy to keep once you feel the benefits.

www.zipconferencing.com

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Conference Calls in a Tough Economy

Wednesday, September 23rd, 2009

I get asked all the time, “How is the conference call business doing?” and I always answer “Great!  Because in the 14+ years I have been in the industry there has always been a good reason why more and more businesses are adopting conference calls.  And in a tough economy there is all the more reason for businesses to be doing conference calls.

Let’s look at the recent events and see why the conference call service business continues to grow while other businesses are shrinking.  The first thing that has hit many businesses is the reduction in force that they have taken to combat the reduction in business.  In many cases the reduction in the numbers of personnel to run their business was not in direct relation to the reduction in business they felt.  So, one of the things these businesses are facing is trying to do more business with fewer employees.  This artificial need to increase productivity is a reality that the employees that are left to run the business have to face whether they like it or not.  Conference calls are an easy way to help improve the productivity of your employees.  When someone does a conference call it is usually in lieu of an in person meeting.  And whether you would normally be meeting across town or across the country, the conference call eliminates the time you would spend to get to the meeting and return to work.  In fact you don’t even have to leave your desk to attend a conference call so you have more time to do work thus increasing your productivity.

The next priority for businesses is reducing expenses so that they can remain profitable during times when sales may be lower than normal.  And one of the big areas targeted for reducing expenses is the travel budget.  So businesses are looking for ways to continue to meet with other employees, customers and prospects without having to travel to their location.  A conference call provides an easy way to eliminate the travel expense without eliminating the meeting itself.  Because let’s face it, you still have to have these meetings or the business can not continue to operate and grow.  A web conference and a conference call combination gives you everything you need to meet with a prospect or customer and have the same fulfilling, engaging meeting you would have if they were in person.  Don’t get me wrong, a conference call does not eliminate the need to get together with remote employees, customers and prospects,but the use of conference calls can eliminate some of the travel you may otherwise have taken.  And with the expense of travelling these days, every trip you can eliminate can really add up to your bottom line.

Conference calls and web conferences provide businesses the ability to remain effective while reducing expenses and increasing productivity.  So in a tough economy, the conference call service business continues to thrive and grow as more and more businesses realize the benefits that conference calls can offer.

www.zipconferencing.com

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Conference Call Applications – Training/HR

Wednesday, July 1st, 2009

Training sessions and and communication of HR policies are essential to any business.  New employees especially are in need of training and HR policy education and you can deliver effective training and communication from a distance with conference call services and web conference services.

Training Programs

Combining Audio and Web Conferencing services provides an effective way to deliver Training and Communication from a distance without the need to incur travel costs or spend the time necessary to go to remote locations. The features included in our conference calls and web conferences make your presentations powerful and yet easy to use.

  • Increase productivity – deliver more training in less time without the need to travel
  • Reduce Costs – eliminate travel costs 
  • Deliver Training and Communication more frequently –  conduct more training sessions more frequently and reach a wider audience

 

 

Conference Call Services to Help You Deliver Effective Training

  • Audio Conference Calls – A conference call allows you to deliver a consistent message to a large audience.  Host controls allow you to be in charge of the meeting and deliver your training in an effective way without audience interruption.  
  • Web Conferencing - Web Conferencing allows you to deliver your message in pictures as well as words improving audience interaction and retention of the information.  Our easy to use Web Conferencing tool enables anyone to be an effective presenter in minutes. 

 

 

Key Features

  • Host Audio Controls
    Control your audio conference using Host Controls through your telephone that allow you to mute all participants, take a roll call, conduct sub-conferences and more.
  • Distribute Information
    Allow participants to download files of your presentation at the end of your presentation.
  • Audience Participation
    Engage your participants throughout the presentation with the use of Q&A and Polling questions to keep them engaged in your presentation.
  • Branded Interface
    You can brand your online interface and the Web Conferencing tool itself with your logo to personalize your interface and put onn a more professional appearance to your online meetings.
  • Multimedia Content
    Your presentationscan include visual elements to egage your audience.
  • Polls and Surveys
    Conduct Q&A, Polling and surveys using Web Conferencing’s tools.
  • Invite Participants 
    You can invite your participants through the web conferencing interface or simply invite your participants to your online conferencing Hub where they can join web conferences.
  • Record and Playback
    You can record the audio and visual portion of your conference call and allow participants to view or listen to your presentation after the completion of the conference call.

 www.zipconferencing.com

 

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