Posts Tagged ‘Earthquake’

Prepare for Disasters with Audio Conferencing Services

Thursday, March 17th, 2011

First of all, all of us at Zip Conferencing want to convey to all of our friends in Japan our sympathies over the recent disaster in your country and our thoughts and prayers are with you. It has made all of us think again about how prepared or in many cases unprepared for a similar disaster we are here in the United States. The key to surviving any disaster is preparedness and having audio conferencing services in your disaster kit will help you communicate quickly and effectively. And the fact is that many of us may never experience a disaster on the scale that the Japanese people are going through right now. But having audio conferencing services for even a small disaster will really help you in any situation.

  • Earthquakes – Audio Conferencing Services come in handy in the case of a large natural disaster like an earthquake because you can quickly assemble a team of people and communicate the same message all at once.  If you have a location in the disaster zone and you have prearranged audio conferencing services people would know to call in and you can quickly assess the situation.  Instructions can be given to multiple people at once and discussions can be made on the best course of action.
  • Flooding – Flooding can occur at any time in many places in the country and audio conferencing services allow people to communicate that are unable to get to your office for instance.  Here in New Jersey the recent flooding prevented a customer from getting to their office building.  Audio conferencing services allowed the company to communicate an effective approach to the situation and keep their business going.
  • Storm Damage – Whether it is a large snow storm or wind damage that affects power or worse yet a tornado having audio conferencing services will allow you to meet with a group of people even if your building is without power or you are somehow unable to get to that location.
  • Technical Outages – Even without external damage from weather or other natural disasters having audio conferencing services and a plan to meet with a team ahead of time can shorten a major technical issue affecting your business.  Your technical staff may be scattered across the country or around the globe and audio conferencing services will allow you to meet at a moments notice from anywhere to resolve the issue.

A conference call is convenient because you can meet from any phone anywhere in the world.  Audio conferencing services are also inexpensive in that you do not need an equipment or even pay for anything.  You can simply have an account with Zip Conferencing and use the service whenever you need it.  No need to schedule ahead of time or pay for a service you are not using.  Setting up an account for audio conferencing services is free and you will not be charged for our Pay As You Go service unless you use it.  So get set up with audio conferencing services now just in case you ever need it.

  • Family Emergencies

Posted in Conference Call | Comments Off

Conference Calls for Emergencies

Thursday, January 14th, 2010

First of all, let me offer my most sincere condolences to all in Haiti who have lost loved ones in this terrible earthquake.  I know that the US and the rest of the world is working as fast as they can speed help to that country and I wish them all the best in this difficult time.  Certainly in a disaster like this many resources have to be pulled together to muster the kind of support necessary to attack the problem.  And a great deal of coordination needs to happen to have all of the resources work effectively together to speed the recovery process.  Conference calls are an excellent way to pull together the various people and agencies to coordinate their efforts.

A major disaster like the one in Haiti does not happen every day, thankfully, but it is easy to see how communication is important to help provide the kind of coordination necessary between the various agencies.  Conference calls allow people to connect without the need to be in person and in this case across the world.  Since conference calls are accessible from around the world there is no limit to the where the people are located on the conference calls.  Participants from various countries can even get together to help coordinate their efforts.

As a small business owner the ability to coordinate global efforts using conference calls probably won’t apply to you.  But having a conference call service ready in case of a disaster for your company is a really good idea.  Emergencies in your business could happen at any time and being able to communicate with the rest of your staff and do it quickly can sometimes mean the difference between a small inconvenience and a total disaster. 

Take for example the case of the wrong price being put into a flyer for your business.  You just figured out that the price that is about to be distributed says $9.99 when it should be $99.99.  Pulling together the Marketing department, the printer and distributor on a conference call may give you an opportunity to head off the distribution before it goes out and determine a good course of action to rectify the situation.  If you had to make separate phone calls instead of pulling together all the parties on a conference call you will lose valuable time.  And in that time you might miss the window of opportunity to head off the distribution of the ad.  This is but one example of an issue that could be dealt with more easily with a conference call.

Whatever business you are in you may at one point experience an emergency that you need to deal with.  Being prepared for that emergency is key because time is short and dealing with the emergency expeditiously can mean the difference between a small issue and a huge emergency.  It costs nothing to get a set of conference call information and keep it at hand for just such an emergency.  Because when time is critical, a conference call can help reduce the time it takes to respond in an emergency situation.

www.zipconferencing.com

Posted in Conference Calls | Comments Off