The high growth in conference calling over the past 15 years has been primarily because our industry made it easy to use and convenient by introducing pass code reservationless conferences. Also, in the same time frame, Microsoft introduced Outlook for email, calendar and contact information which has simplified the scheduling of meetings for companies allowing you to share calendar information with contacts via email. Now Zip Conferencing has added conference call Outlook integration with its system to allow you to easily incorporate your conference call meeting information into a meeting invite within Outlook. Here are some of the advantages of integrating these technologies.
- Ease of Scheduling – First and foremost is the ease with which you can now schedule a conference call with your contacts. Without conference call Outlook Integration you need to get your conference call access numbers and pass codes to your participants via an email where you are simply typing in or copying and pasting the information. The conference call information is not part of the system so you need to get it from somewhere and put it into an email. Now with out Outlook toolbar you simply press on the meeting button in your Outlook, select the time and day of the meeting and forward the meeting invitation to your participants. They receive a regular Outlook meeting invite with the conference call information already incorporated into the meeting request.
- Meeting Information Availability – By using conference call Outlook integration the conference call information is always part of the meeting invitation so when it comes time for the meeting you simply open it in Outlook and the dial in information is already there. No need to refer to another piece of information for the dial in access number or pass code.
- One Interface – Outlook becomes your single interface for scheduling meetings and conducting meetings as the tool also allows you to start your audio or web conference from within Outlook. All contacts that are in your contact database are available to invite to your meetings and all functions of scheduling meeting with your participants are at your disposal.
With the Outlook toolbar we have made scheduling a conference call as easy as scheduling any other meeting in Outlook with your conference call information always at your fingertips. For more information about the Outlook toolbar and other reasons why Zip Conferencing is the best choice for your conferencing needs visit www.zipconferencing.com
